Sometimes, you need to add a little something extra to your lab order: custom patient instructions. 

By adding a note to your patients during checkout, you can let them know if there are any special instructions when completing their lab. Your notes appear front & center when your patient receives e-mail instructions from us.

Now, we’re letting you save your “notes to patients” to make it easier to retrieve custom instructions that you send to multiple patients. This way, you won’t need to re-type custom instructions - they’ll be saved for you for quick retrieval.

How do you save notes to patients?

Go to settings and click on “saved notes to patient”. Here, you will create your snippet (aka note), add a title, and click save.

When you want to checkout your next order, click “insert snippet” to add any one of your pre-saved notes. Once you complete checkout, your saved note will appear front & center in the patient instructions e-mail that Rupa sends your patient.

Navigate to your settings to create a saved patient note today.

When you’re placing practitioner-pay orders, you no longer have to wait for your patient to enter their shipping information and consent. You can use this box right by the order to bypass this step and speed up your patient's order.

See how it works in action:

As of today, you’ll be able to see the estimated date for completed results for Genova, DUTCH, Vibrant, and Great Plains Labs, to help you schedule follow-up appointments with patients ahead of time!

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Not all of our labs currently calculate these dates, but we're working hard with them to get this for you. For these other labs, you can check our Shipping and Turnaround Times per Lab.

You can now send results to patients with one click directly from your Rupa portal. Your patient will receive a secure link to access their results. No more back-and-forth - it's a win-win-win! 😁

Do you have a favorite mobile phlebotomist you want your patients to use? Want them to come to your clinic for draws? Now, you can set phlebotomy choices for your clinic that'll be sent to all your patients to be sent in their cheat sheet emails 🙌🏼
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Set your custom phlebotomists here
Note: By default, we direct your patients to the lab's phlebotomy resources. Some labs have online directories, other labs will guide patients over the phone.

Texting patients their orders leads to higher conversion & shortens the lab testing cycle📱

We know how important it is for you to streamline the process of lab testing. We can now send your patients their orders via text, in addition to email.

Texting orders can lead to 15% higher conversion for patients who might not have gone through with their lab order. Texted orders also get patients to move forward faster, allowing you to get results in faster, and shorten the lab testing cycle. ⚡️

How Texting Works

You’ll enter your patient’s phone number when you’re placing the order, not when you create the patient.

• Make sure you enter a number that is text-able (ie. not a landline)

You can choose to send the order through email + text, or just email.

• ‍‍If a patient isn’t a good fit for texting, no problem! You can switch to just sending them an email.

The first text Rupa sends your patient is a quick consent message.

• We do this to protect your patients' privacy, since the order link contains sensitive information

We only text your patient once for their original order.

• We won’t spam your patient or send them marketing content, ever.
• Reminder messages will only go to patients' email.
• The shipping update, cheat sheets and check-in will still be sent via email

Patients should still email Rupa for support. We don't yet offer support over text.

With the world opening up a little bit, patients starting to come in for in-person visits, and shipping just being somewhat unreliable right now -- we have some BIG news to share!

We’re excited to announce In-Office Kits are now a part of the Rupa experience! Currently, you can use Rupa with In Office-kits with two labs: US Biotek and BostonHeart.

‍This means you can use Rupa for kits that you hand to patients in-person! With just a few clicks, you’ll get a completed requisition that you can print out and hand to a patient immediately. And we’ll be there to do all the follow up, education, and results tracking.
(p.s. We’re going to be adding more labs very soon!)
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What is an In-Office Kit?
You can now place orders through Rupa for kits that you already have at your office. We still handle payment, and create a filled-out requisition form instantaneously.

Important things to know:

• You can use In-Office Kits whether the patient pays or you pay for the testing
• You can include kits that you want Rupa to drop-ship in the same order!
• In-Office Kits work for both blood draw kits and at-home kits for these two labs
• We can ship kits to your office to use with In-Office Kits -  just message us in the portal
• You’ll need to print the requisitions created instantly to hand to the patient with the kit (or ship out if it’s an in-house blood draw!)

How to create an order with In-Office Kits

In-Office Kits - Practitioner Pay

In-Office Kits - Patient Pay

If you have any questions, thoughts, or feedback, we would love to hear it! Are there other labs you want In-Office Kits for? Let us know here!

We know many of you have requested this, and it’s here! We now allow you to link together practitioner's accounts who are practicing within one clinic. You can also create separate accounts for your staff members.

With a Clinic Account, you will be able to:

• Have multiple ordering practitioners in your practice
• Manage patients & orders for your entire clinic under each practitioner’s login

With Staff Accounts, your staff members will be able to:

• Place orders and download results on your behalf
• Receive email notifications about results

Do you have multiple practitioners or staff members on your team? We can get you set up with this! Just email us at hello@rupahealth.com or respond to this email.

Edit an order after you’ve sent it

Yes, we know a lot of you have been waiting for this! For orders that are patient-pay, you can now make updates after you’ve placed the order, before your patient has paid.